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Personally Identifiable Information Collected When Submitting a Form
When subscribing for updates, joining the association, purchasing products, or registering for events, the ILA collects personally identifiable information to help us provide you with the best possible service. The information collected depends on the form you take but typically includes, name, email, phone number, mailing address, job title, and organization name. This information is also collected when paper or pdf forms are submitted outside of the online registration tool. This data may be used to determine if a particular leadership product may be of interest to you based, for example, on your geographical location, affiliation, career level, or stated interest. ILA staff members have access to this data.
At the time of form submittal, ILA will ask you to opt-in to various uses of your information including the delivery of member benefits (if applicable), ILA announcements, messages from sponsors, and job bulletins. ILA’s conference registration forms also ask users to opt-in to share their personally identifiable information with select sponsors of the conference for which they are registering.
At any time, you have the right to access and update your information and communication preferences by logging in to your ILA profiles or by contacting ILA at firstname.lastname@example.org. You may also, at any time, request that the ILA delete your information from our records.
Use of Personally Identifiable Information for ILA Members
ILA members maintain a special relationship with the association and with other members. Personally identifiable information submitted through the membership application or renewal forms is shared with all other ILA members in ILA’s online member directory for the purposes of networking. Members are able to view each other’s personally identifiable information including name, title, department, organization, city, state, country, best phone and email, websites, photo, special interests, and bio.
Furthermore, when a membership application or renewal is submitted, members are also automatically subscribed to ILA’s online member community discussion lists including the community wide HubILA and lists associated with individual member communities such as Women and Leadership.
At any time, if a member wishes to limit the information other ILA members can see about them, they may log in to their directory profile at https://intersections.ilamembers.org/home and click on the “My Account” tab to access “Privacy Settings.” From there they may choose what, if any, information is displayed and to whom. Members may also change their subscription settings from their profile page or unsubscribe from member community emails via links easily available on each email they receive.
Deletion of Personally Identifiable Information
Each year ILA audits its contact database and purges personally identifiable information of people we have not had contact with for more than two years. By contact, we mean that the person has not submitted a form, updated their profile, or otherwise confirmed that they wish to continue receiving information from us.
Outside Data Storage and Credit Card Processing
The ILA does not store your payment information. We contract out with WorldPay, Authorize.Net, and MemberClicks to capture and process all credit card payments for our services and events. Furthermore, we contract out with MemberClicks, HigherLogic, and AllAcademic to store personally identifiable data for members and business contacts and to run our conference submissions and acceptance system. These companies have their own privacy and security policies, which we encourage you to review.
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